Satellite event proposals
Proposals acceptance/rejection notification
Recommended submission deadline
The conference organizers are inviting proposals for satellite events to be organized in conjunction or included into the conference program. The goal is to provide a place for in-depth discussion of specific topics in the broad scope of the major conference (DAMDID/RCDL’2019). For the list of topics see the conference call for papers. The following types of satellite events will be considered:
- Open workshops
- Workshops by invitation
- Invited sessions
A brief description of the event types is provided below. The event organizers may wish to consult conference organizers in oder to find out what type of event suites their goals. Symmetrically, conference organizers will ask for adjustments of proposals to make sure the satellite events are in line with conference standards and requirements.
A proposal for a satellite event should contain the following:
- Indication of event type and duration
- The title of the event
- Expected number of participants
- Short description of the event, including aims and scope, list of topics and relationship to the topics of the main conference (up to 2 pages)
- Organizers (names, e-mail, affiliations), for workshops at least 3 persons from at least 2 different organizations
- Tentative program committee (if applicable)
Each proposal must be submitted via e-mail to any PC co-chair of the conference.
The final type of satellite event may differ from one specified in the proposal. The event organizers are encouraged to contact PC co-chairs of the conference prior to proposal submission deadline and are expected to be open for changes recommended by the co-chairs.
The organizers of the satellite events are fully responsible for reviewing process (if applicable) and the event program.
Papers for all satellite events should be formatted in accordance with the conference paper rules. The size of the papers should be 6-12 pages. The proceeding of all satellite events will be published electronically, papers selected by the PC co-chairs of the conference will be submitted for publication in CEUR Workshop Proceedings. More details to these general rules can be added during acceptance of a satellite event submission.
The budget of satellite events will be integrated with the main conference budget. This implies that
- There will be no separate registration for workshops or other satellite events, all conference participants will be eligible to attend all workshops, and
- All organizers and participants of the satellite events must register for the main conference.
- Any discounts or support for invited lecturers is up to organizers of the main conference except for dedicated funding from sources other than conference budget.
The local organizers of the conference will provide basic facilities for satellite events (such as rooms, projector, refreshments, etc.). Any special requirements must be negotiated and agreed with local organizers at least one month prior to the event.
Any organizational alternatives are subject of discussion and approval by the General Chair and PC Co-Chairs of the conference.
A workshop can be viewed as a mini-conference dedicated to specific topical area. As an example, a workshop may be dedicated to specific X (where X is in bio, astro, chemo, etc.), or to specific research and technical issues in data intensive domains. The goal of a workshop is to enable in-depth discussion of challenges, problems, etc. which are too specific for the main conference.
A workshop is considered open if the selection of submission to be presented at the workshop is based on anonymous reviewing by the workshop program committee.
The duration of a workshop may be either full day (at most 4 sessions) or half-day (2 sessions).
Similar to the main conference, a workshop may include invited lectures, tutorials etc.
Workshops by Invitation
In contrast with open workshop, the selection of material to be presented at workshop by invitation is up to workshop organizers. A typical example might be an ongoing project meeting with several participating teams (such as EU project).
To enable discussion of internal matters, the workshop organizers may restrict attendance to project participants only. However, at least half of sessions must be open for all conference participants.
An invited session is limited to one session including an invited talk and up to 3 short presentations selected on the base of anonymous reviewing. It should be integrated into the program of the conference alongside with the regular sessions.